Guidelines for Exhibition Loans from The National Library of Israel's Collections
1. Collection objects are loaned for exhibition to qualified educational and cultural institutions.
2. The contact person of the borrowing institution will complete and sign the loan application form and send it back to NLI registrar. Upon receiving the borrower’s application, the registrar will be responsible for processing it for approval by the necessary departments.
3. The criteria for loan approval:
3.1. NLI must be satisfied that the borrowing institution fully meets the requirements set out in its conditions for loans, including the suitability of the venue, its security, environmental control and monitoring conditions.
3.2. NLI will assess the physical condition of the object(s) and determine whether it is suitable for loan preparation, transport and handling, and display.
3.3. The borrowing institution outside Israel submits its request at least twelve (12) months prior to the start of the proposed exhibition in which the items are to be displayed. The borrowing institution in Israel submits its request at least six (6) months prior to the start of the proposed exhibition in which the items are to be displayed.
3.4. NLI will also assess at the time of the request, the technical and administrative internal resources required to prepare the item(s) for loan.
4. The borrowing institution must submit an official facility report or fill in NLI's facility report questionnaire describing the conditions in which it will display and store the borrowed item(s) and send it to NLI's registrar before the loan can be approved.
5. All object(s) will be loaned for a period of three months and, if requested, must be returned to NLI before the time limit expires. In this instance, the borrower will receive written notice from NLI requesting the item be returned. NLI will try to provide assistance in securing a substitute object. Loan extension requests may be considered under special circumstances.
6. Nail-to-nail, all risk fine arts insurance must be provided for the item(s) for the entire duration of the loan, from the time the item(s) leaves NLI, until its safe return.
7. The signed loan agreement and a certificate of insurance for the amount indicated on the loan agreement must be received by the registrar’s office before the loan object(s) can leave the NLI.
8. The borrower is responsible for damage to, or loss of, the item(s).
9. The object(s) will be transported to and from the borrower by a courier, who is one of NLI’s staff, or who has been appointed by the NLI.
10. All conservation work, packing, and shipping arrangements will be undertaken by NLI staff, or firms designated by NLI.
11. Any physical handling of the object(s) during the loan period will be undertaken only by designated NLI’s staff, unless the borrower is given specific written authorization by NLI’s registrar.
12.1. All direct costs generated by the loan will be borne by the borrower i.e. conservation work, packing, transport, insurance, courier costs, including work days spent by the courier away from the office.
12.2. The perdiem costs for the courier will be paid directly to the National Library and the NLI will provide the courier with the money before their journey.
13. The borrower should comply with NLI’s standards regarding photography of the objects on loan and provide proper credit. Photography may be allowed for creation of a public catalogue, publicity and condition documentation only. No commercial use is allowed by the borrower or the viewing public.
14. Credit must be given to the National Library of Israel.
15. The borrower will provide the NLI with a copy of catalogues including images of the loaned item.